Getting Started with Asset Tracking Software

Getting started with EZOfficeInventory

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This eBook will take you through all the basics about EZOfficeInventory, including all the different modules, and how the easy-to-use asset tracking software features can help you track your equipment on-the-go. We will also highlight the various actions you can take on Items, Carts, Bundles, Work Orders, and other modules.

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Get Started with EZOfficeInventory [Archived]

This is an archived post. To see the latest Getting Started Guide, click here.

Get Started with EZOfficeInventoryCongratulations! You’re joining over 10,000 companies around the globe who reduce losses and increase their efficiency by using EZOfficeInventory. Sign in to your account from any browser. You can also use our mobile apps (Android, iPhone/iPad) to scan labels to take actions. Continue reading

Track Anything and Everything Using Custom Fields

Custom fields in EZOfficeInventory

This is an older blog. See the latest post on Custom Fields.

For efficient asset tracking and inventory management, EZOfficeInventory comes with a predefined set of fields. However, every business is unique and you may need specialized attributes for your specialized needs. For this we provide Custom Fields to track any data point with an asset/inventory.

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Service and Maintenance with EZOfficeInventory

Service & Maintenance

We’ve worked with organizations where high-end equipment is employed for daily operations. Having a fused light or a ripped belt drive hurts their business. More importantly, these hiccups affect their reliability and efficiency. This blog post explains how the Basic Service and Maintenance feature in EZOfficeInventory can be used to keep your equipment in the best shape.

For Advanced Services and Maintenance (including Recurring Services and Service Triage, which can be enabled from Settings → Add Ons), click here.

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Change Your Passwords

A security loophole called heartbleed that impacted a significant number of services on the internet was recently discovered by security experts. Our servers were impacted as well, but they have since been patched up and are no longer vulnerable. You are requested (strongly recommended) to change your password as a precaution. Read on for more details.

WHAT HAPPENED? A major vulnerability in OpenSSL (an implementation of SSL and TLS security protocol) was found and a security advisory was issued by the OpenSSL project on April 7, 2014.

WHAT’S HEARTBLEED? A weakness which hackers can exploit to eavesdrop on data, which is encrypted for secure transactions. Here is an 8 minute video to understand this bug:

WHO WAS AFFECTED? Everyone on the internet, directly or indirectly. To check if a website that you use is vulnerable, simply enter the URL here:

WHAT DID EZOfficeInventory DO ABOUT IT? We upgraded to OpenSSL 1.0.1g which is not vulnerable, and moved to an entirely new set of servers. We have also put in additional safeguards for enhanced security.

WHAT YOU – AS A USER – SHOULD DO? Change your password now. Same goes for any other websites you log in to including Gmail, Facebook and Amazon.

Learn more about heartbleed at It’s probably the first bug in internet history which was this scary and yet had a really cool logo.

Browse safely,
EZOfficeInventory Team

Refer EZOfficeInventory to your friends and earn $$$

This is an old discount post and this offer is no longer available. To learn about any current discounts we may be offering, please contact our customer support team at

Share the EZOfficeInventory buzz with your friends. You will get a special discount or Amazon gift card when someone you referred signs up.  Continue reading

QRCode vs. Barcode – Issues, practices and recommendations

QRCode vs. Barcode

QRCode vs. Barcode

We regularly receive queries from clients confused on whether to use a Barcode or QRCode for asset labels,  their trade-offs and best-practices. This blog post will help answer some of the common issues. For information on how to set up a barcode scanner, click here.

We’ll start by an introduction to what the two are and their respective virtues.


  • Widely used for a long time
  • Contains an alpha-numeric sequence
  • Most assets come with manufacturer issued barcodes


  • A modern successor becoming popular very quickly
  • Greater data storage capacity and support for multiple data types.
  • Fast and reliable scanning for camera based devices eg, smartphones and tablets.

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Asset Labels for Tracking Inventory

Asset Labels are a key aspect of inventory management. When creating asset labels a few things you need to look out for include:

  1. Size – A label needs to be just large enough to be easily identified. Too big and it becomes an eye sore, too small and its utility diminishes
  2. Quality – We recommend doing a trial run with Avery Labels. We have quiet a few templates for them, just email us at Once you’ve tried out the labels on assets, then its time to go commercial with durable ones. We can coordinate with your vendor if needed
  3. Information – At a minimum have a QRCode in there. That way, you can scan and have up to date information show up on your smartphone. But you’d probably like to add a few more words in there, like ‘property of …’, and possibly some asset identification number to help with manual look ups just in case you don’t have your smartphone handy to scan the QRCode

We provide a feature rich template engine for designing the labels so your labels come out looking professional. Its a drag and drop tool from where you can drag any of the assets attribute and drop it into the canvas. Additionally double clicking any of the text widgets gives configuration options like its font size, orientation and alignments. You can also use the Text Box widget to write standard text across all asset labels.

And check out the scan report to see who and where an asset label has been scanned, we have markers on an interactive map to help identify the locations!