With EZOfficeInventory, you can track items that are used repeatedly as well as items that are consumed. There are 3 types of items in EZOfficeInventory; Assets, Asset Stock and Inventory. With this post, you’ll be able to determine which of your items go under which type.
|Basic Distinction||Items are used over time and are tracked individually, e.g. computers and cars.||Items such that are used over time but are not tracked individually, e.g. cables and chairs.||Items that are in store and are then consumed, e.g. water bottles.|
|What can you do with them?||Assets are checked out to folks. They can check them back in after use. Assets can also be reserved for a time duration, tracked for maintenance and retired.||Quantities are checked out to folks. They can check them back in after use. Asset Stocks can also be reserved for a time duration and a quantity can be retired when it is no longer needed.||Quantities from stock is removed when you consume them. Quantities are added when you get new stock.|
|How are they tracked?||Assets are tracked individually e.g MacBook #1 at NYC, MacBook #2 with James at Palo Alto and so on. Each Asset would be added as an individual entry so you know exactly where each of them is.||Stock Assets are not tracked individually e.g. 20 LAN Cables or 10 nail bits where individual tracking is unnecessary; you just want to keep track of how many are available and how many are assigned/checked out.||You maintain a stock quantity e.g. 10 Water Bottles at NYC, 30 at SF or 100 gallons of a chemical in the Boston lab.|
|Quantity||No quantity is associated to assets since each asset is tracked individually.||You maintain a stock quantity across one or different locations.||You maintain a stock quantity across one or different locations.|
|Identification||Every single asset has a unique Asset # generated by EZOfficeInventory. You can also choose to use your own serial numbers, if you like.||Every Asset Stock record has a unique Asset Stock #. You can also have your own serial number. If there are 100 LAN Cables, all of them will have the same ID.||Every Inventory record has a unique Inventory #. You can also have your own serial number. If there are 100 Water Bottles, all of them will have the same ID.|
|Special Views on Listing Tables (Toggle buttons on left of Actions dropdown)||Compact View combines assets with the same name to give an overview of how many of the similar items are available.||Checkouts View shows the current checkouts so that you can filter and take mass actions on them.||Stock View expands the list to show stock by locations e.g. if you have 100 water bottles at NY and 200 at CA, the list will show 2 water bottle entries; one for NY and other for CA.|
– Adding same items multiple times separately can take hours. You can use the clone feature from Item(s) Detail Page (e.g. Asset Detail Page -> Click ‘Clone’ button on the right). Add 1 Bluetooth GPS Receiver and clone it for 9 more to have 10 total Bluetooth GPS Receivers in Assets.
Use of different Item types in EZOfficeInventory
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