Comparison between Types of Items

  • Assets, Asset Stocks and ?Inventory

With EZOfficeInventory, you can track items that are used repeatedly as well as items that are consumed. There are 3 types of items in EZOfficeInventory:

  • Assets
  • Asset Stock
  • Inventory

With this post, you’ll be able to determine which of your items go under which type.

AssetsAsset StockInventory
Basic distinction
Items are used
over time and
are tracked
individually, e.g. computers and
cars.

Items such that are used over
time but are not tracked
individually, e.g. cables and
chairs.

Items that are in store and are
then consumed,
e.g. water
bottles.
What can you
do with them?

Assets are
checked out to
folks. They can
check them back in after use.
Assets can also
be reserved for a time duration, tracked for maintenance and
retired.
Quantities are
checked out to
folks. They can
check them back in after use.

Asset Stocks can also be
reserved for a
time duration
and a quantity
can be retired
when it is no
longer needed.

Quantities from Inventory stock is removed
when you
consume them.
Quantities are
added when you get new stock.
How are they
tracked?

Assets are
tracked
individually e.g MacBook #1 at NYC, MacBook #2 with James at Palo Alto and so on. Each Asset
would be added as an individual entry so you
know exactly
where each of
them is.

Stock Assets arenot tracked
individually e.g. 20 LAN Cables
or 10 nail bits
where
individual
tracking is
unnecessary;
you just want to keep track of
how many are
available and
how many are
assigned/
checked out.

You maintain an Inventory stock quantity e.g. 10 Water Bottles at NYC, 30 at SF or 100 gallons of a chemical in the Boston lab.”
Quantity
No quantity is
associated to
assets since each asset is tracked
individually.

You maintain a
stock quantity
across one or
different
locations.

You maintain an inventory stock quantity across one or different locations.
IdentificationEvery single
asset has a
unique Asset #
generated by
EZO. You can
also choose to
use your own
serial numbers,
if you like.
Every Asset
Stock record has a unique Asset
Stock #. You can also have your own serial
number. If there are 100 LAN
Cables, all of them will have the
same ID.
Every Inventory record has a
unique
Inventory #. You can also have
your own serial number. If
there are 100
Water Bottles,
all of them will
have the same
ID.

Compact View combines assets with the same name to give an overview of how many of the similar items are available.

Checkouts View shows the current checkouts so that you can filter and take mass actions on them.

Stock View expands the list to show stock by locations e.g. if you have 100 water bottles at NY and 200 at CA, the list will show 2 water bottle entries; one for NY and other for CA.”

Asset Stock and Inventory modules can be enabled or disabled from Settings → Add Ons

Adding same items multiple times separately can take hours. You can use the clone feature from Item Detail page (e.g. Asset Detail page → Click ‘Clone’ button at the top). Add 1 Bluetooth GPS Receiver and clone it for 9 more to have 10 total Bluetooth GPS Receivers in Assets.

Talk to Us
As always, we’d want to remind you that we love listening back from you. Drop us an email at support@ezofficeinventory.com, if you run into any issue. Frequently asked questions are listed here. You can also contribute your ideas on our Community Forum.

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