What Is An Equipment Maintenance Log And Why Is It Important For Your Business?

what is equipment maintenance logWhy it is important to maintain equipment maintenance log

Every company no matter which industry it belongs to rely on the health of its equipment in one way or the other. Taking good care of the equipment you own should be a top priority. However, it can be quite a struggle to ensure that all these important assets are maintained and inspected as often as needed. It is important to maintain equipment maintenance log to make sure that the revenue generating operations are constantly progressing as required without any disruptions because of unexpected downtime. According to a study, 272 out of 773 accidental events were due to equipment failures in which 13 resulted in human injuries. It is believed that equipment failures have an immense effect on the severity and number of accidents in different industries.

Equipment maintenance log and tracking software

Maintenance tracking software eases and simplifies the process of dealing with maintenance issues of your equipment via equipment maintenance log. It records each and every maintenance issue that arises in each of your equipment leaving a trail of maintenance history. This history can then be utilized by technicians or key personnel who are responsible for fixing the equipment. Proper maintenance records minimize the number of expensive repairs, identify inventory trends, increase operator safety, positively impact resale value, and enhance the visibility of every equipment’s health.

Equipment maintenance log

A robust equipment maintenance feature comes with a scheduler that automatically sends inspection, repair and maintenance alerts to key personnel in case a problem arises. This enables an action to be taken to quickly repair or fix the equipment and make it operational again. The automated processes ensure monthly and annual maintenance along with timely inspections and required checks.

Recording accurate equipment maintenance logs drive awareness about an item’s maintenance and narrow down performance issues to elements and parts of your equipment. Many problems are exposed via maintenance logs which helps in streamlining operations. By tracking the maintenance history of each asset, equipment tracking solution proactively warns you before the equipment costs more to maintain as compared to the amount of revenue it is generating.

Read more: What Is Equipment Maintenance Record Keeping And How To Optimize It

Why is equipment maintenance log important?

1. It increases resale value of equipment

Proper maintenance and tracking of equipment maintenance log aids in enabling your equipment to run in optimal condition. Record keeping also proves to be useful when you decide to sell your equipment as soon as it is time to update your assets. What directly influences the resale decision for a buyer is knowing about the care put into the equipment by the previous owner. Maintaining records of repairs and maintenance helps to sketch a clearer picture for the buyer about the attention given to the asset to keep it in the best possible condition.

Keeping an updated equipment maintenance history may sound complicated but equipment tracking software makes it simple and easy. It keeps adding details of each and everything your equipment goes through keeping the maintenance records updated at all times. Moreover, well-documented maintenance increases the worth of the used equipment compared to other used equipment that has no maintenance records. To maximize resale value, a complete and consistent record of everything including repair schedules, usage logs, and maintenance records is very important as it boosts the buyer’s confidence in the seller’s assets.

2. It saves the upfront costs

Having a complete equipment maintenance log lets you know just the right time to replace equipment leading to cost savings. The data that is gathered over time unveils patterns of failure, expenditure, and repair. In case an equipment tends to break down every two weeks and costs $2500 per year for repair, it is only more cost-effective to simply replace that machine for $4000. Not to mention, buying a new machine will come with equipment upgrades and warranty minimizing costs and equipment breakdowns.

On the other hand, with equipment maintenance software you might also discover that maintenance is a lot cheaper than actually replacing the whole equipment. The absence of proper maintenance records can lead to frequent unexpected downtimes causing missed deadlines, halting the production lines and keeping employees idle. On the top of that, you even have to pay technicians overtime for unexpected failure plus the extra money for urgent delivery of parts.

Read more: Reduce Costs with Maintenance Management Software

3. It identifies trends across makes, models, or components

Equipment maintenance log throws light on the common trends in your equipment across models, components, makes, operators and more. The data on equipment maintenance log tracked by a maintenance management solution highlights which models and makes of equipment incur the lowest cost per hour of ownership.cost saving equipment maintenance log

The data that accumulates over time helps you give insight into trends associated with equipment usage.

On the flip side, there can be a certain part of the same model of a machine that requires consistent replacement after a comparable number of hours or mileage. This way you can predict that replacement or repairs are going to be required at the same interval for the same model of equipment approaching its benchmark. Such insight can help companies know the parts that are needed to be in stock and to perform replacement and repairs before any equipment failure.

4. It increases safety of operators

The machinery you use is prone to wear and tear. Routine inspections let you see into repair issues and small damages before they turn into big problems. Documenting small repairs and inspections go a long way into tracking all maintenance tasks that your equipment goes through making sure every machine remains in a good shape. Yet another benefit of documenting maintenance records is being able to find self-inflicted damage and highlighting those operators who don’t take good care of your equipment and those who do.updated equipment maintenance log

Many accidents that take place in industries are because of unplanned equipment failures.

Timely repairs, routine checks, and scheduled maintenance help to make sure that your equipment is safe to operate. It increases the safety factor in your business landscape. Routine inspections like checking friction material, lubricating gears, conducting periodic scans help to improve the overall health of machines you own. With a well-documented equipment maintenance log, you can make sure that the equipment is safe to work with.

Equipment tracking system allows you to schedule inspections when required maintaining operator safety. It also holds operator accountable to one another for performing required inspections and reduces the chances of accidents or incidents due to faulty machinery.

Opt for EZOfficeInventory to optimize equipment maintenance

Optimal equipment performance calls for accurate equipment maintenance log. EZOfficeInventory is a software that is designed to automate equipment maintenance record and scheduling. It will track warranty information and maintenance history letting you monitor your operating costs in a snap. You will also be able to print analysis reports whenever you need them and save yourself countless hours of manual reporting. All the equipment maintenance information is right at your fingertips. This easy-to-use software solution saves you a lot of time and frees you from the clutches of stress.

EZOfficeInventory comes with numerous features to optimize equipment maintenance. Schedule future maintenance by date or hours/miles, monitor operating costs and automate your preventive maintenance system with ease. You can quickly and easily track your equipment maintenance information and maintenance logs in one place. From entering scheduled upcoming or completed maintenance activity, approving requests, generating work orders, to entering maintenance requests – all can be done with EZOfficeInventory.

Furthermore, you can track labor required for work orders and track parts used with logs of equipment usage. You don’t have to keep manual logs anymore. Track equipment maintenance log and streamline business operations!

Read more: How To Track Your Equipment Maintenance History With Software

Want to learn more about our equipment maintenance log software?

EZOfficeInventory is a leading equipment maintenance tracking software used by companies around the world. Optimize maintenance of all your equipment letting and streamline your operations generating more revenue out of it!

You can try out our asset tracking software by signing up today for a free 15-day trial. For more assistance, drop us an email at support@ezofficeinventory.com.

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