Using Equipment Preventive Maintenance Software To Gain Efficiency

equipment preventive maintenance softwareEquipment preventive maintenance software for better equipment efficiency

Key elements of a successful maintenance strategy: Learn to boost up equipment performance

Preventive maintenance is one of the most widespread practices across different industries worldwide. It mainly revolves around servicing and organizing of business equipment to keep them in optimal operational conditions. This is made possible through regular inspections to detect and tackle minor malfunctions before a complete breakdown occurs. Carrying out preventive maintenance not only cuts down on cost but lets you prolong the useful life of your tools and machines. Implementation of such programs ensures reliable and efficient asset performance.

If you think your company lacks a structured maintenance program, then it’s time to implement a robust repair and service routine for all your assets.

Consider the following factors when designing your equipment maintenance strategy:

  1. Appropriate resource allocation: The first step towards achieving the maximum outcome from your assets is to designate them to the right tasks. If a tool isn’t placed at the correct job, it will have higher chances of a performance failure.
  2. Monitor maintenance costs: While it is true that your assets should get the best maintenance, it doesn’t necessarily have to be a strain on the budget. Calculating depreciation against success rates of an equipment helps you decide which maintenance to invest in.
  3. Deploy a cloud-based software: Where multiple assets are concerned, it becomes tough to keep track of maintenance events manually. A cloud-based software provides access to valuable insights about the overall equipment productivity.

Building upon these considerations, the best choice would be to opt for an equipment preventive maintenance software program. This software allows you to allocate resources efficiently in order to obtain higher revenues in the following ways:

1. Track equipment with customized barcode labels

As a small and medium-sized company interested in optimizing tool performance, the first step should be to track all asset movements. By having an updated database on equipment check-in and checkout, you will be able to allocate assets appropriately. In order to do this, you need to tag all your tools and machines. This can be done with the help of a maintenance management software which offers to create customized barcode labels for all your assets.

With the option of 2D tags, you can store more information that allows you to access all details about an asset just with a single scan. Tailor-made labels let you speed up maintenance routines with easy check-in and checkout systems with barcodes.  

custom barcode equipment preventive maintenance softwareAssign unique barcode tags to all your equipment

Read more: What Is Equipment Maintenance Record Keeping And How To Optimize It

2. Get improved insight into asset lifecycle through depreciation management

A couple of factors both economic and physical give rise to the depreciation of assets. In order to help you understand how to manage depreciation, lets go over what causes it in the first place:

  • Wear and tear through usage over time
  • Outdated equipment  
  • Inadequate toolkit for business requirements

Devaluation is critical and needs to be tackled to maintain balanced finances. Depreciation management module in an equipment preventive maintenance software enables you to track wear and tear of tools in a timely manner. Doing this enables you to carry out seamless daily work operations without delays. Seek efficient equipment utilization to get the most out of your capital investments.

3. Generate service tickets to automate equipment maintenance

For a large inventory base, it is important to deliver individual attention to all your tools and machines. Failing to do so can result in increased downtimes and added repair costs. A cloud-based equipment preventive maintenance software lets you conduct automated service sessions. You can do this by scheduling repair events as soon you check-in a new piece of equipment.

By using the diverse set of features offered by this software, you can also send out notifications and alerts to all your employees. Doing so increases the chances of having a successful maintenance event by eliminating last minute cancellations. You can also configure the system to run recurring services once an asset has been entered into the system. Streamline business management processes to achieve higher targets with a robust maintenance strategy.

Did you know? The machinery maintenance and repair industry is expected to grow dramatically to a total market value of $38 Billion till 2022.

4. Record usage history for tool performance analysis  

Due to depreciation, tools and equipment often become outdated and obsolete for business activities. In situations like this, it is important to analyze consumption to accurately predict future usage demand. An online equipment preventive maintenance system allows you to store all the information on usage in an online database. With the ability to generate customized reports, you can examine any specific asset and alter its utilization accordingly.

Wide-ranging data on asset usage gives you a chance to adjust the business budget to cut down on extra costs as well. A reliable equipment history database lets you devise well-informed business strategies as well.

budget control equipment preventive maintenance softwareManage budgets based on usage history of assets

Read more: How To Track Your Equipment Maintenance History With Software

Design robust equipment maintenance to gain efficiency with EZOfficeInventory

One way to expand production possibilities for your business is to invest in the right management techniques for your assets. While good quality tools are expected to last longer, unexpected breakdowns can slow down performance over time. In order to tackle such instances, your business needs to invest in a sophisticated equipment preventive maintenance software. EZOfficeInventory is a similar software which aligns your resources with appropriate service and repair events. It helps you prolong the useful equipment life.

Read more: Service and Maintenance with EZOfficeInventory

In addition to carrying out maintenance activities, EZOfficeInventory also enables you to replace broken equipment in time as well. With automated features for stock management, you can generate purchase order receipts. This can be done as soon as your assets are near the expiration date. When you send out your tools for repair sessions, you can also track movements to retain data transparency. With barcode labels, all your assets are under constant surveillance and can be relocated on request.

An all-in-one solution program offers you to integrate with other software as well. EZOfficeInventory comes equipped with various integrations to make work operations easier for employees. Get a bundle of supercharged features combined in one package through EZOfficeInventory. Start your free trial today to get the best of what this technology has to offer.

Find out more about our equipment preventive maintenance software

EZOfficeInventory is the leading equipment maintenance software that comes with supercharged features to carry out equipment preventive maintenance. Endorsed by various organizations and small businesses worldwide, it allows firms to improve equipment utilization and business growth.

You can try us out by signing up today for a free 15-day trial. For more assistance, drop us an email at

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