Enable Mass Check-In/Partial Return of Asset Stock Through the EZOfficeInventory Mobile App

mass asset scan

In order to facilitate companies that checkin and checkout items in bulk, EZOfficeInventory has introduced mass asset scan actions through its mobile app. This feature streamlines business processes by eliminating the need to go through checkins time and again for multiple items of the same asset stock. Users can now even partially return asset stock to keep their records updated at all times. 

Step 1: Scan Asset Stock

Upon scanning, a list of all items with the same AIN bundled together by quantity pops up. If you scan the same stock multiple times, it will increment the quantity scanned. However if stock is scanned separately, it will be displayed as separate line items.  

Read more: Why Your Asset Tracking Software Needs a Mobile App?

Step 2: Check In scanned items

Next go to Check-in from the Actions tab.

Step 3: Select a user for checking in scanned stock

Once you select the Check-in option, you will be redirected to the details page. Select the user you want to check-in the items on behalf of. The asset stock quantity table will be refreshed based on the user you have selected. 

After selecting the user, you will see a list of stock items, the user has in his possession and the ones that have been checked in. The item quantities should be bundled together. 

If the same stock has been checked out on multiple occasions, it would still show as a sum in a single line. The quantities that were scanned should be pre-filled in the “returned quantity” entry field.

Note: Asset Stock will be checked in according to the First in First Out (FIFO) method. Let’s say asset stock vanilla bean was checked out in 3 batches of respective quantities 5, 5 and 10. User tries to check in 12 quantities of this asset stock. The first two batches of 5 and 5 are checked in completely. The third batch only has 2/10 quantity checked in for it. 

This workflow applies to when asset stock is being checked in. As assets are unique and serialized, they can be checked in without specifying users.

About EZOfficeInventory

EZOfficeInventory is the leading asset tracking software. It allows you to track, maintain, and report on equipment from anywhere, at any time. We offer a free 15-day trial – no credit card required!

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