Bulk label scanning feature released, productivity boost alert!

Note: This post details an older version of our mobile app. To see the new mobile app in action, click here.

Think of it as a holidays gift from us, fall 2013 has been all about giving customers the features that they most desire. The ability to scan a number asset labels through a mobile device and then take actions on them in a single go was a much requested feature. We realized the time and effort reducing potential of this feature and are excited to announce its release.

Imagine checking out a camera, a tripod and a lens by simply scanning their labels and then selecting checkout on your favourite mobile device. No need to launch a browser, look up the assets one by one and then check them out sequentially! You can scan up to 25 items in a go and can be a mix of barcodes and QR codes. In the figure below, the user has already added 2 items into the scanning ‘shopping cart’. Continue reading

Using the EZOfficeInventory Label Designer and third party (Avery) labels

Blog updated for new UI

EZOfficeInventory enables you to create and edit labels using the Label Designer. To access this, go to the left navigation bar, click the ‘…’ icon and select ‘Printout Templates’. 

Printout Templates

This will open the relevant module. 

Print Label Templates

Here, you can edit or delete older templates by clicking the relevant icons in the last column. You can also create a new template by clicking on ‘Add Print Label Template’. This can be done for both items and bundles.

Before we get into that, let’s see what the Label Designer does:

  • State of the art, drag-and-drop based designer. Just grab the data box and move it to the canvas below.
  • The choice of inserting QRCodes, Barcodes or both on the label to use with our mobile device based scanning feature.
  • All of an asset’s pre-defined fields can be printed on the asset label.
  • Similarly, all custom attributes (text, date, paragraph) are available for printing on the asset label.
  • Apply rich formatting to data fields (by double-clicking on the field’s data box)
  • Insert free-form text and easily apply styles like fonts, alignment, size, and rotation.
  • Ability to insert your company logo into the label.

Continue reading

QRCode vs. Barcode – Issues, practices and recommendations

QRCode vs. Barcode

QRCode vs. Barcode

We regularly receive queries from clients confused on whether to use a Barcode or QRCode for asset labels,  their trade-offs and best-practices. This blog post will help answer some of the common issues. For information on how to set up a barcode scanner, click here.

We’ll start by an introduction to what the two are and their respective virtues.


  • Widely used for a long time
  • Contains an alpha-numeric sequence
  • Most assets come with manufacturer issued barcodes


  • A modern successor becoming popular very quickly
  • Greater data storage capacity and support for multiple data types.
  • Fast and reliable scanning for camera based devices eg, smartphones and tablets.

Continue reading

Asset Labels for Tracking Inventory

Asset Labels are a key aspect of inventory management. When creating asset labels a few things you need to look out for include:

  1. Size – A label needs to be just large enough to be easily identified. Too big and it becomes an eye sore, too small and its utility diminishes
  2. Quality – We recommend doing a trial run with Avery Labels. We have quiet a few templates for them, just email us at info@ezofficeinventory.com. Once you’ve tried out the labels on assets, then its time to go commercial with durable ones. We can coordinate with your vendor if needed
  3. Information – At a minimum have a QRCode in there. That way, you can scan and have up to date information show up on your smartphone. But you’d probably like to add a few more words in there, like ‘property of …’, and possibly some asset identification number to help with manual look ups just in case you don’t have your smartphone handy to scan the QRCode


We provide a feature rich template engine for designing the labels so your labels come out looking professional. Its a drag and drop tool from where you can drag any of the assets attribute and drop it into the canvas. Additionally double clicking any of the text widgets gives configuration options like its font size, orientation and alignments. You can also use the Text Box widget to write standard text across all asset labels.

And check out the scan report to see who and where an asset label has been scanned, we have markers on an interactive map to help identify the locations!


Having a calendar view is a request that came from our first customer. We couldn’t deny it and in hindsight, we should have had it when we launched! Better late than never.

Some features making their way out today include:

  1. Calendar for over due items
  2. Export of asset checkout dates to iCalendar format
  3. Reservation improvements
  4. Registration fixes
  5. QRCode scan tracking
  6. Ability to search via asset number (just type #2 in the search for asset with id 2)
  7. Print Label scanning enforcement for Audits
  8. Self initiated Audits by employees