How Manufacturers Stay On Production Deadlines With Equipment Maintenance Software

production equipment maintenance softwareEquipment maintenance software for businesses that face delays in project completion

You have a production deadline and your machinery keeps slowing down every day. Is it because of the environmental conditions or simply poorly scheduled break times? Equipment maintenance software is a surefire way to fix and diagnose the exact cause of machinery failures or disruptions. All machines require regular upkeep and maintenance. Having a maintenance schedule and strictly following it can help your equipment running smoothly particularly when you need them the most. Overseeing manufacturing operations and maintenance of a facility can become a nightmare for you.

Every business is on the lookout for ways to increase long-term profitability. Sifting through a bevy of new technology options to get your hands on the one that helps you deliver maximum ROI can be a tough job. Luckily, investing in an equipment maintenance software is a no-brainer, particularly, because such tools allow businesses to strategize future expenditure. It lets manufacturers stay on production deadlines. You might initially feel puzzled with tools like metrics and dashboards but they are definitely a departure from traditional methods of evaluating equipment and assets. Equipment maintenance systems can offer companies exact readings of their assets, equipment, and other core needs.

Your business certainly can’t afford numerous stoppages, emergency repairs, and breakdowns. Get rid of cumbersome spreadsheets or tiresome pencil and paper approach. We have listed some of the ways equipment maintenance software helps you from missing your production deadlines: Continue reading

5 Benefits Of Having Reliable Equipment With Equipment Maintenance Software

Equipment maintenance softwareImproving the quality of competitiveness with equipment maintenance software

Equipment maintenance is a lot more complex than it seems. The process consists of tools, fixtures, and machines along with a host of operational, managerial and technical activities. These include day-to-day operations needed to uphold the performance of equipment throughout its useful life. When you make a huge investment in your business equipment, you need to make sure that the productivity of this investment is sustained in order to compete with other companies. Events that interrupt or slow down the process of production weaken the competitiveness of organizations.

Using an equipment maintenance solution will affect three prime elements of competitiveness: cost, product lead time and quality. Machines that are well-maintained increase operational consistency and quality, hold tolerances better and help minimize reworking and scrapping processes. Moreover, the total production cost goes down with an increase in productivity. The lead time is also considerably shortened with the reduced need for retooling and downtimes.

Maintenance solutions were once believed to be an unnecessary expense that could be done away with, but that’s all changing now. Such a system will maximize the use of time, assets and power along with improving maintenance efficiency.

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How Does the Health Sector Use Hospital Equipment Maintenance Software?

hospital equipment maintenance softwareUsing Hospital Equipment Maintenance Software to Address Healthcare Challenges

Healthcare facilities struggle when connecting two different types of information – inventory management data with procedural data. It is not an easy task. With a large quantity of expensive and sensitive equipment involved, healthcare sector tends to spend a substantial amount of money on hospital equipment maintenance. The global healthcare market for asset management is predicted to expand to USD 29,603 Million by 2020. The leading causes for this growth include rising concerns for safety measures in the hospital industry.

As the number of patients increases every year, the healthcare sector is forced to find more effective mechanisms to handle hospital workflows. Major factors pushing this trend include the need for eliminating excess in costs, increased reliance on technology and improved staff productivity. To attain these objectives, the health sector prefers all-in-one cloud-based solution packages for inventory control. Continue reading

Under the Scanner: Feature Release September 2017 – Asset Tracking Software

asset tracking softwareThis month, our asset tracking software is all about offering you greater control over your business! Add barcodes to bundles, schedule custom reports to monitor business insights, and create dynamic lists for carts. We’ve also brought out a whole host of other minor tweaks and customizations that are going to help you get things done a bit more quickly! Continue reading

Under the Scanner: Feature Release May 2017 – Asset Tracking Software

asset tracking software

Do you ever feel like there aren’t enough hours in a day? This month, EZOfficeInventory is all about efficiency! We wanted you to be able to log, organize, and sync your data with the least amount of effort. Have a look at all the things you’ll now be able to do in a snap using our asset tracking software!

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Reduce Costs with Maintenance Management Software

maintenance management softwareEvery successful business owner knows that working to prevent a crisis is better than managing it. Businesses take great pains to predict and plan for future goals and challenges. However, most business owners fail to apply the same policy when it comes to managing their equipment. According to CISCO’s former CEO, 40% of businesses will not survive the next 10 years. What this means is that businesses looking to succeed must do better in every sphere – including their equipment maintenance. If your business is dependent on its equipment for day to day operations then it is important to have that equipment in order. Preventive maintenance can save businesses from unscheduled equipment breakdowns and performance hiccups. This article details the benefits of preventive maintenance and how preventive maintenance management software can help businesses execute an effective maintenance plan. Continue reading

5 Ways CMMS Helps You Reduce Maintenance Costs

cmmsFrom managing maintenance and service requests at a medium-sized 50 unit apartment building to keeping track of ongoing equipment maintenance at a large construction site, equipment maintenance software, commonly known as a CMMS (Computerized Maintenance Management System) can be a very helpful tool.

When choosing CMMS, businesses look for preventive maintenance, seamless equipment management, solid asset assignments, insightful maintenance reports, and above all foolproof ways to reduce maintenance costs. Continue reading

Dashboard Calendar in EZOfficeInventory

Dashboard Calendar

Blog updated for new UI

You can use the Dashboard Calendar to keep track of all ongoing events, asset assignments, and upcoming reservations, and have a bird’s eye view of asset tracking and operational workflows.

CONTENTS:

  1. Quick View Counters
  2. Actions on Counters
  3. Email Alerts for Counters
  4. The Calendar View
  5. Service Events
  6. RSS Feed
  7. In-App Updates
  8. Mobile App

Quick View Counters

The top of the dashboard displays the count of the following sections of asset management in EZOfficeInventory, explained in subsequent sections:

    • Assets which are overdue
    • Assets which are due on the current date
    • Reservations which start on the current date (relating to all items – Asset, Asset Stock, and Inventory)

Note: You can also toggle between actionable metrics for carts and items and stay on top of which carts are coming in, going out or overdue on return. Learn More

Assets Overdue Vs. Assets Checkin Due Today

The count of overdue assets is time sensitive, while the count of asset checkins due on the current date is day sensitive. Say, there are two assets due on July 8, asset#1 at 13:00 and the asset#2 at 19:00, the count of overdue assets will be ‘0’ and that of assets due today will be ‘2’ till July 8, 13:00.

Asset checkins due today

Now if the asset#1 is not checked-in at its due time, the count of overdue assets will change to ‘1’ at 13:01. However, the count of assets due today will remain ‘2’ till the end of the day i.e. July 8.

Overdue vs Asset checkins due today

Actions on Counters

When you click on any one of the metric cards, it redirects you to the listings page of their particular details where you can then take actions on them. For example, you can extend checkout on an overdue asset or request check-in, as shown below:

Opening metric cards

Taking actions on Reservations

Similarly, you can also click on the reservations metric card. This redirects you to the reservations listing page where you can take actions on all the reservations in action.

Read More: Item reservation with more insight and clarity

Reservation metric card

Email Alerts for Counters

The following generate email alerts for Account Owners and Admins:

  1. Overdue Items: You will be notified via email whenever an asset is not checked-in after its due date.
  2. Reservations starting today: You will get an email on the day a reservation starts.
  3. Reservation starting in — days: You can select how many days in advance to the start of reservation you want to get email alert.

Note: To enable these alerts, click on the horizontal ellipses on the side navigation bar. Then click on ‘Alerts’ from the menu. From the Alerts page, check their respective boxes as shown in the snapshot below:

Setting up alerts

The Calendar View

The Dashboard Calendar enables you to look at events in the context of a monthly calendar and helps you to manage and monitor all your asset tracking tasks directly from the dashboard. The dates on which assets are due and reservations are starting are marked on the calendar for you to keep track of all important dates:

Calendar events

Next to the calendar, there is an update of all the asset tracking activities of the current month in the form of the Quick Activity section. To see events of any other month, navigate between the months using the forward/backward arrow on the calendar.

The feed of events on the dashboard page also shows the addition of assets, members, comments, services, check-ins and checkouts within the system, under messages and latest events.

If the arbitration on reservation is enabled (the access control is such that staff users cannot checkin/out assets themselves without an administration’s approval), the activity feed will also include all the unapproved reservations along with other events. By clicking on the asset’s name, you will be directed to the detail page of the asset from where you can approve or reject the reservation request. To learn more on arbitration, click here.

Note: From staff members’ standpoint, the activity feed and calendar only displays the requests they have made, as well as events related to assets in their possession.

Syncing the Calendar

The Dashboard Calendar can also be synced with a third party calendar application.This comes in handy as you can keep track of your asset assignments. It might help you in better asset management and organization of your assignments and tasks depending upon the application you sync with. To do this, follow the following steps:

  1. Click on the ‘Get ICAL URL’ as shown. You will be prompted to a URL.ICAL Url
  2. Copy that URL into another tab of your web browser. An ICS file will be downloaded. 
  3. Now open this file using the calendar application of your choice.

The details of your reservations and due assets will now be available on the application you have synced with.

Service Events

The dashboard by default displays a calendar view. However, you may customize it as per your preferences. You can choose any of the following to display on the dashboard from Settings → My Settings:

  • Calendar
  • Service Events
  • Location

Don’t forget to hit update! Once you’re done, go back to the Dashboard, click on ‘Edit’ and then on ‘Add Widget’. From the overlay that appears, choose ‘Latest Events’ and hit Done. Now you can see all the latest events and happenings, which include service events as well:

 Service events in latest events

Read More: Service and Maintenance in EZOfficeInventory

RSS Feed

Clicking on the ‘Subscribe’ link in the Latest Events card provides you with a feed that can be added to common RSS/Atom feed readers. These enable information on checkouts, service events, etc., to be pushed to you without having to log into the system. You can even add this feed to internal communication channels such as Slack, to get instant updates on any channel of your choice. Learn how to do that with Slack here.

In-App Updates

Keep up with regular feature releases related to EZOfficeInventory with the in-app updates which are accessible from ‘Your Name on Top left’ → Updates.

Mobile App

The dashboard feature is now available on the EZOfficeInventory mobile app as well. You can download the iOS or Android apps here.calendar on mobile

Share Your Queries

We love hearing from you! If you have any queries or want to contribute your suggestions, send us an email at support@ezofficeinventory.com or log them at our Community Forum.

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Under the Scanner: Feature Release February 2017 – Asset Tracking Software

asset tracking softwareAs far as New Year’s Resolutions go, EZOfficeInventory kept up its end of the deal in grand fashion! We can’t wait to show off the enhancements that have been made for you – all based on your feedback. Our asset tracking software now includes streamlined procurement workflows, a long-awaited Salesforce integration, and a robust Computerized Maintenance Management System. How’s that for a New Year treat?! 

Read on to find out what we’ve got in store for you in our latest feature release! Continue reading

CMMS: Advanced Services and Maintenance

cmmsA CMMS compliant equipment management software helps industries plan and schedule equipment maintenance to enhance general plant efficiency and reduce downtime. 

This blog explains how to use the Advanced Services and Maintenance feature in EZOfficeInventory using features like Recurring Services and Service Triage. You can use these features to add value to the basic Services and Maintenance workflow.

Related blog: To learn more about using the basic functionality, click here.

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