Why Your Asset Tracking Software Needs a Mobile App (And Why Now)?

asset tracking software mobile appBusiness mobility- a mainstream trend in the market

According to Forrester Research, about 29% of the worldwide workforce is now ‘anywhere, anytime, information workers’, which is likely to use more than 3 mobile devices. Building upon this, Gartner studies show that mobile app based projects outnumbered PC based projects by the ratio of 4:1 in 2015. Such a change in the business world means a rapid increase in workforce mobility. This transition in the workforce allows businesses to offer more diverse operations. For example, the majority of businesses these days include on-site projects or out of office events.

An increase in mobility means your employees have to travel outside the office to perform their jobs. This means they will be using business assets and equipment on-the-go. While traveling, your employees need to be constantly updated about asset information. This makes workforce management a tad bit harder. A robust asset tracking system can make this task easy for your business. It becomes easier if the solution is cloud-based and supports a mobile application so it can help you work on-the-go without having to carry bulky files or laptops. You can get in control of all business workflows with just a single click anywhere, anytime. Continue reading

Dashboard Calendar in EZOfficeInventory

Dashboard Calendar

Blog updated for new UI

You can use the Dashboard Calendar to keep track of all ongoing events, asset assignments, and upcoming reservations, and have a bird’s eye view of asset tracking and operational workflows.

CONTENTS:

  1. Quick View Counters
  2. Actions on Counters
  3. Email Alerts for Counters
  4. The Calendar View
  5. Service Events
  6. RSS Feed
  7. In-App Updates
  8. Mobile App

Quick View Counters

The top of the dashboard displays the count of the following sections of asset management in EZOfficeInventory, explained in subsequent sections:

    • Assets which are overdue
    • Assets which are due on the current date
    • Reservations which start on the current date (relating to all items – Asset, Asset Stock, and Inventory)

Note: You can also toggle between actionable metrics for carts and items and stay on top of which carts are coming in, going out or overdue on return. Learn More

Assets Overdue Vs. Assets Checkin Due Today

The count of overdue assets is time sensitive, while the count of asset checkins due on the current date is day sensitive. Say, there are two assets due on July 8, asset#1 at 13:00 and the asset#2 at 19:00, the count of overdue assets will be ‘0’ and that of assets due today will be ‘2’ till July 8, 13:00.

Asset checkins due today

Now if the asset#1 is not checked-in at its due time, the count of overdue assets will change to ‘1’ at 13:01. However, the count of assets due today will remain ‘2’ till the end of the day i.e. July 8.

Overdue vs Asset checkins due today

Actions on Counters

When you click on any one of the metric cards, it redirects you to the listings page of their particular details where you can then take actions on them. For example, you can extend checkout on an overdue asset or request check-in, as shown below:

Opening metric cards

Taking actions on Reservations

Similarly, you can also click on the reservations metric card. This redirects you to the reservations listing page where you can take actions on all the reservations in action.

Read More: Item reservation with more insight and clarity

Reservation metric card

Email Alerts for Counters

The following generate email alerts for Account Owners and Admins:

  1. Overdue Items: You will be notified via email whenever an asset is not checked-in after its due date.
  2. Reservations starting today: You will get an email on the day a reservation starts.
  3. Reservation starting in — days: You can select how many days in advance to the start of reservation you want to get email alert.

Note: To enable these alerts, click on the horizontal ellipses on the side navigation bar. Then click on ‘Alerts’ from the menu. From the Alerts page, check their respective boxes as shown in the snapshot below:

Setting up alerts

The Calendar View

The Dashboard Calendar enables you to look at events in the context of a monthly calendar and helps you to manage and monitor all your asset tracking tasks directly from the dashboard. The dates on which assets are due and reservations are starting are marked on the calendar for you to keep track of all important dates:

Calendar events

Next to the calendar, there is an update of all the asset tracking activities of the current month in the form of the Quick Activity section. To see events of any other month, navigate between the months using the forward/backward arrow on the calendar.

The feed of events on the dashboard page also shows the addition of assets, members, comments, services, check-ins and checkouts within the system, under messages and latest events.

If the arbitration on reservation is enabled (the access control is such that staff users cannot checkin/out assets themselves without an administration’s approval), the activity feed will also include all the unapproved reservations along with other events. By clicking on the asset’s name, you will be directed to the detail page of the asset from where you can approve or reject the reservation request. To learn more on arbitration, click here.

Note: From staff members’ standpoint, the activity feed and calendar only displays the requests they have made, as well as events related to assets in their possession.

Syncing the Calendar

The Dashboard Calendar can also be synced with a third party calendar application.This comes in handy as you can keep track of your asset assignments. It might help you in better asset management and organization of your assignments and tasks depending upon the application you sync with. To do this, follow the following steps:

  1. Click on the ‘Get ICAL URL’ as shown. You will be prompted to a URL.ICAL Url
  2. Copy that URL into another tab of your web browser. An ICS file will be downloaded. 
  3. Now open this file using the calendar application of your choice.

The details of your reservations and due assets will now be available on the application you have synced with.

Service Events

The dashboard by default displays a calendar view. However, you may customize it as per your preferences. You can choose any of the following to display on the dashboard from Settings → My Settings:

  • Calendar
  • Service Events
  • Location

Don’t forget to hit update! Once you’re done, go back to the Dashboard, click on ‘Edit’ and then on ‘Add Widget’. From the overlay that appears, choose ‘Latest Events’ and hit Done. Now you can see all the latest events and happenings, which include service events as well:

 Service events in latest events

Read More: Service and Maintenance in EZOfficeInventory

RSS Feed

Clicking on the ‘Subscribe’ link in the Latest Events card provides you with a feed that can be added to common RSS/Atom feed readers. These enable information on checkouts, service events, etc., to be pushed to you without having to log into the system. You can even add this feed to internal communication channels such as Slack, to get instant updates on any channel of your choice. Learn how to do that with Slack here.

In-App Updates

Keep up with regular feature releases related to EZOfficeInventory with the in-app updates which are accessible from ‘Your Name on Top left’ → Updates.

Mobile App

The dashboard feature is now available on the EZOfficeInventory mobile app as well. You can download the iOS or Android apps here.calendar on mobile

Share Your Queries

We love hearing from you! If you have any queries or want to contribute your suggestions, send us an email at support@ezofficeinventory.com or log them at our Community Forum.

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Under the Scanner – Feature Release November 2016

asset tracking softwareStraddling the line between fall and winter, everyone was in the Halloween spirit this week with hordes of mutants and monsters lining the streets. In this time of celebration, EZOfficeInventory treated its users by going live with its revamped Mobile App for Android and iOS. We also rolled out some productivity-boosting features and other significant enhancements to our asset tracking software. Read up on what’s in store for you in our latest feature release. Continue reading

Under the Scanner – Feature Release August 2016

asset tracking softwareAugust has kept us very busy here at EZOfficeInventory. This month, we’ve rolled out some productivity-boosting features and other significant enhancements to our asset tracking software. You can benefit from our smooth cart workflows, seamless integrations, and a revamped mobile app that lets you do so much more on the go. We’ve also made auditing and maintenance management a lot more convenient, so you can prioritize and focus on what’s important to you. Read up on what’s in store for you in our latest feature release. Continue reading

Hello Features!

We have been busy as a bee! Some of the new features you’ll experience in today’s build include:

Bee
  1. Request Reservations should take a due date.
  2. A Calendar view for Reservations of an asset
  3. All print jobs now show up in the Recently Printed column in the Print Queue page
  4. Report for Checkouts
  5. An experimental custom report builder. We need your feedback on improving this. Please use the feedback widget
  6. Ability to add comments to a checkout
  7. Ability to update locations on checkout
  8. Ability to have custom attributes updated on checkout
  9. Enabling Company contact number to be placed on the print label
  10. Customizable “from” for emails sent by EZOfficeInventory
  11. Misc Fixes and enhancements for mobile apps
  12. Close Stream Exceptions – caused when images are uploaded during asset creation

Enjoy!