Bundle items together to reserve and check out with ease and speed. A bundle is a flexible combination of items, which acts like a check out list. It is used to optimize checkouts based on asset characteristics and availability. Enable bundles from Settings -> Add Ons -> Bundles.
A different feature, Packages can be used to clamp together set of assets such that they are always checked-in/out together. Learn more on Packages.
When to use Bundles
Bundles are used to combine different items that are regularly checked out together. For example, if (any) 2 DSLR cameras, 2 tripods and 3 lens cleaning solutions need to be assigned on a ‘beach photoshoot’ engagement, then having this as a bundle will serve both as a checklist and a quick one-step process for their checkout. You need to have a cart enabled to use bundles. Enable Cart from Settings -> Add Ons -> Cart Module.
Creating a new Bundle
You can create a new bundle from Bundles -> Add New Bundle. Fill in the data fields for bundle name, description and location. See image below:
– Add Bundle Line: A bundle can have multiple line items based on the types of items needed; based on their name, their association to a group or a number of flexible options presented in the dropdown when choosing the type of bundle line (asset, asset stock, inventory).
Let’s implement the ‘beach photoshoot’ bundle that consists of 2 DSLR cameras, 2 tripods, and 3 lens cleaning solutions:
a. 2 DSLR cameras – We’ve set up our items such that there is a group called Cameras and all DSLR cameras are associated with it. We’ll use the ‘Advanced (Assets)’ in the type.
b. 2 tripods from asset stock – We’ll use the ‘Asset Stock’ in the type:c. 3 cleaning solutions from inventory – We’ll use ‘Inventory’ in the type:
Once done, our bundle detail page shows a summary of the associated items. See image below:
Adding Advanced Items to Bundles using Custom Fields
Users can also add Advanced Items to bundles through custom fields. This means that users will be able to look up items based on the custom identifiers that they’ve created. We have extended this functionality to single line text and number fields for items.
Learn more about how Groups are used in Bundles.
Editing a Bundle
You can edit a Bundle from its details page. To do this, go to Bundles –> Select a Bundle you want to edit –> Click the ‘Edit’ button.
Adding a Bundle to Cart
Now that the bundle has been created, we can add it to the Cart from Bundle Detail Page -> Click ‘Add to Cart’ button. This action will identify the available assets, asset stock and inventory items from this bundle and add them to your Cart. Now whenever there is a Photoshoot scheduled, simply add the bundle to the cart to checkout or reserve.
Specified quantities will be pulled up from available items with a single click to be checked out or reserved for a Photoshoot.
Bundles Versus Packages
Bundles differ from a related feature, Packages. Click here to learn more about Packages.
Have more questions?
If you have more questions on this feature, do write to us at firstname.lastname@example.org. Add your suggestions to our User Community Forum. Join in the conversation with us on twitter @OfficeInventory or interact with us on our Facebook Page.