Use Packages for Checkouts with Asset Tracking Software

asset tracking softwarePackages are best described as assets that are clamped together such that they are always checked out and checked-in together. A number of assets can be clamped together to create a package using our asset tracking software. Actions such as check-in, checkout, reserve, and service, etc can then be performed directly on the package instead of the constituent assets. To do this, go to Settings > Add Ons > Packages > Enabled.

If your business requires flexibility, use bundles to combine items together to reserve and check out with ease and speed. A bundle acts like a checkout list which can be used to optimize checkouts based on item characteristics and availability. Learn More on Bundles.

CONTENTS:
1) WHEN TO USE PACKAGES
2) CREATING A NEW PACKAGE
3) TAKING ACTIONS ON A PACKAGE
-Check-in, Checkout, and Reserve a Package
-Adding Package to the Cart
-Re-assembling a Package
-Servicing Packaged Assets
4) PACKAGES VERSUS BUNDLES

WHEN TO USE PACKAGES

Use Packages when you frequently need to take the same action on a set of assets. For example, a GPS tracker bolted to the dashboard in a truck. If the GPS tracker is asset # 1 and the Truck is asset # 2, these two assets will always be checked out, checked-in and reserved together. If the GPS tracker gets permanently damaged (which is once in a blue moon occurrence), it can be removed from the truck and a new one can be installed. This is a perfect scenario where packages should be used.

Packages can also be used where assets are not literally bolted to one another but are still checked out/in together. For example, a laptop bag, laptop and it’s charger. Now if you plan to use these together at all times, these can be packaged together. Assets in a package cannot be checked-in/out, individually. Here is a screengrab for a laptop package:tracking packages assets

CREATING A NEW PACKAGE

You can create a new package from Bundles > Packages tab > Click ‘Add Package’ button on the right. Packages can only have assets. Asset stock and inventory cannot be added to a package.Packages tab

Now if you plan to use some items together, say, a laptop bag, laptop, charger, and a wireless mouse together. See below how it’s done:

1. Enable Packages from Settings > Add Ons.

2. Once enabled, go to ‘Bundles’ and click the ‘Packages’ tab.

3. Click ‘Add Package’ button on the right.

4. Fill in the data fields for package name, description, and arbitration settings. Learn More on Arbitration.

5. Define which assets you want to clamp together against the ‘Package assets’ field. See image below:new package

Note: You can only add assets to a package that are not checked out, in maintenance or have outstanding reservations.

6. Hit ‘Create Package’.

7. Once done, the package details page shows a summary of the associated assets (see image below).Packaged assets

8. You can now take actions on it.

TAKING ACTIONS ON A PACKAGE

Actions (including check-in, checkout, service, and reserve) affect all the assets in a package, at once. For instance, the entire package will be checked-in/out whenever one of the associated assets is checked-in/out. To perform these actions individually on an asset, the asset has to be removed from the package.

Check-in, Checkout, and Reserve a Package

You can take any action on a package. It can be checked out, checked-in, and reserved within its details page. For example, hit ‘Checkout’ button on the right on the package details page to check out a package. An overlay will appear, fill in the fields and click ‘Checkout’.

Read More: Item Reservation in EZOfficeInventory

You can also take mass actions on packages from the Packages list view. Additionally, filters can be applied on packages showing the status of checked out, availability, and in custody of.Mass actions and filters

While performing mass actions on packages, if a certain action is not relevant to some selected packages it fails silently i.e. it will give a count of packages on which the action was successful, out of the total selected (see image below).Mass actions failure

Adding Package to the Cart

You can add a package to the cart from the package details page. Hit ‘Add to Cart’ button and the package will be added to the cart. You can then take actions on the package from the Cart Page including checkout, reserve, move, print, or export, etc.

Read More: Cart Management in EZOfficeInventory

Re-assembling a Package

Items in a package will always be checked-in/out or reserved together as these items behave as one asset. However, you can re-assemble i.e. break or remake the package (packaged assets have to be available) when required (see image below). To do so, hit ‘Re-Assemble Package’ button within a Package details page.Reassemble Package

Servicing Packaged Assets

You can schedule or start service or maintenance activity on a packaged asset from its detail page (see image below). This will send all the assets in that package to maintenance, not just that particular asset. Completing a maintenance event will make the assets available again for check outs and reservations. You can also record a service event if you want to make the assets available.

Read More: Services and Maintenance in EZOfficeInventory service packaged assets

PACKAGES VERSUS BUNDLES

Packages differ from a related feature, Bundles. Click here to learn more about Bundles. Below we have mentioned some of the prominent differences between Packages and Bundles in EZOfficeInventory:Packages Vs. Bundles

Related Posts

Bundles Versus Packages: An Overview

Check-in/Checkout multiple items using one main asset

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EZOfficeInventory is the leading asset tracking software used by a diverse set of companies worldwide.

For more assistance, drop us an email at support@ezofficeinventory.com. You can also share your ideas with us or visit our knowledgebase and blog for detailed support posts.

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